State the contents of the prefatory parts of a long report.

                                                           

The prefatory section of the long, formal report consists of these conventional parts :

Title fly :-

              A page displaying only the title.

i.                    As a checklist for constructing the title use the 5 Ws (who, what, where, when, why).

ii.                  Sometimes how is important.

Title page :-

            A page displaying the title, identification of writer and recipient and date.

Authorization message :-

                            Included only when a message authorized the report.

Transmittal message:-

                             A message transmitting the report.

i.                    This part takes the place of a face to face presentation.

ii.                  Begin it with a presentation of the report.

iii.               Include comments about the report we would have made in a face to face presentation.

iv.                In some cases we may combine it with the executive summary.

v.                  Write the message in personal style.

Table of contents, list of illustrations :-

                          A listing of the report parts and illustrations with page numbers.

Executive summary :-

                          The report in miniature.

i.                    Include in proportion, everything that is important all the major facts, analyses and conclusions.

ii.                  Write it in either direct or indirect order.